Sample Theatre Rental Contract

THE SOONER THEATRE (Excluding STUDIO) USE AGREEMENT

THIS USE AGREEMENT FOR THE SOONER THEATRE OF NORMAN, INC. hereinafter referred to as “AGREEMENT”, is made and entered into on XX/XX/XX and between THE SOONER THEATRE, 101 East Main, Norman, OK 73069, hereinafter referred to as “LESSOR” and: 

JOHN DOE Company hereinafter referred to as “LESSEE”.

Contact for Lessee:      Attn:  Jane Doe
Address:                     John Doe Company
                                  1000 10th
                                  Norman, OK  73000
Phone:                        (405) 555-5757                                                           

In consideration of the mutual promises, covenants, and conditions stated herein, the parties hereto, intending to be legally bound, agree as follows:

1.    FACILITY USAGE: Lessor grants to Lessee the use of the sections of the Sooner Theatre, located at 101 E. Main Street, Norman, Oklahoma73069, mentioned below hereinafter collectively referred to as “FACILITIES” 

Facility Spaces to include ONLY:  Stage, Dressing Rooms, Auditorium, Mezzanine, Lobby, Balcony 

2.    SERVICES: Lessor agrees to provide to Lessee the services specified below, hereinafter collectively referred to as “SERVICES.” 

Theatre Assistant 

3.    EQUIPMENT RENTAL Lessor agrees to provide to Lessee the equipment specified below, hereinafter collectively referred to as “EQUIPMENT”

NONE 

4.    PURPOSE OF LEASE: Lessee agrees to use the FACILITIES and/or the SERVICES for the following purpose(s): 

 EVENT

5.    DURATION OF LEASE: Lessee’s right to use the FACILITIES and/or SERVICES shall be for 1 (one) day beginning and ending on XX/XX/XXXX inclusive. A day is defined an 8 (eight) hour period of time

6.    PAYMENTS: Lessee shall pay to Lessor:

FACILITIES

 

 

 

Use rate for 1 (one) day of rental for the facility spaces mentioned above at the rate of $800/day. Any time over the 8 (eight) hour day is an additional $50 per half hour.

$800.00

 

SERVICES

 

 

 

Theatre Assistant (Required)

$150.00

EQUIPMENT

 

 

 

N/A

$00.00

CLEANING FEE

 

 

 

Non-refundable deposit

$150.00

TOTAL DUE

(not inclusive of services added after signing)

 

$1100.00

       

All sums due from the Lessee pursuant to this paragraph shall be paid in the following manner:

            Non-Refundable Deposit                                                                               $150.00

To be paid with the return of this signed agreement to hold a date more than 30 days out. 

Cleaning deposit + Remaining 50% of

FACILITIES/SERVICES                                                                                 $525.00

Due at least thirty (30) days prior to the date of the event. 

Balance of rental and service fee                                                                $425.00

Due on or before the day of the event.

Any additional charges incurred by the Lessee will be invoiced after the event.  The failure of the Lessee to use all of the above described FACILITIES and/or SERVICES during the times specified in this agreement shall not entitle Lessee to a refund and/or rebate of the fee herein agreed to be paid with respect to the same.  

7.    PUBLICITY/ADVERTISEMENTS/PROMOTIONS/PROGRAMS:

Prior to printing or publishing any publicity materials, Lessee must submit to The Sooner Theatre Marketing Director for approval any and all print, broadcast, web-based, or otherwise formatted advertisements, promotional materials or program materials intended for use by the Lessee to promote their event. The following disclaimer must be clearly displayed or stated on all print, broadcast, web-based, or otherwise formatted advertising, promotional and program material: "This program is not a production of The Sooner Theatre." Failure to comply will result in a breach of contract and may result in cancellation of contract or future rental refusal. Lessee is to send final proofs and/or scripts to Marketing Director Nancy Coggins at nancy@soonertheatre.comfor written approval PRIOR to public dissemination of advertisements, promotional and program materials.  

8.    LIABILITY OF LESSEE: Lessee shall assume all liability for any injury to persons or damage to property that may arise from any accident that occurs on or about the FACILITIES as a result of the use and/or occupancy thereof by Lessee.

9.    RETENTION OF DEPOSIT:  Except as provided in Paragraph 13 hereinafter, any failure by Lessee to use and/or occupy the FACILITIES and/or SERVICES in the manner herein provided shall not entitle Lessee to a return of the deposit.

10.  SECURITY: Lessee shall provide at Lessee’s expense adequate and appropriate supervision and security as to insure the safety and security of the public, personnel and FACILITIES during occupancy. 

11.  INSPECTION: Lessor reserves the right to enter any and all parts of the FACILITIES at times for the purpose of examining same to ensure compliance by Lessee with the terms of this Agreement. 

12.  SIGNAGE/DECORATION: Lessee shall not in any way alter the FACILITIES without the prior consent of Lessor’s representative.  To ensure compliance with the limitation hereby imposed on the LesseeLessor reserves the right to place reasonable restrictions upon or prohibit the affixation by Lessee of any nails, spikes, lighting, posters, signs, or adhesive-backed items such as stickers, tape, etc. to any part of the FACILITIES.

13.  COMPLIANCE WITH LAWS: Lessee shall comply with all laws of the United States and of the State of Oklahoma, all ordinances of the City of Norman and all rules established by Lessor, and Lessee shall not allow to be done anything in the FACILITIES in violation of any such laws, ordinances, rules, or regulations.  Lessor shall satisfy itself that every aspect of any performance, exhibition, or other form of entertainment which shall be part of the use and/or occupancy of the FACILITIES will not violate any applicable law, ordinance, rule or regulations.

14.  DUTIES OF LESSOR:  In consideration of the rental agreement to be paid by LesseeLessor shall provide for use by Lessee during the times stated herein adequate janitorial services, existing standard lighting and sound systems, heating and air conditioning, and utilities. 

15.  REFUNDS:  In the event Lessee does not use and/or occupy the FACILITIES and/or SERVICES as herein provided, refunds of the initial deposit of the Lessee will be permitted in the following events: 

a.    Where Lessee gives written notice of cancellation at least thirty (30) days, or such shorter period of times as the Lessor shall, in its sole discretion, determine appropriate, prior to the commencement of the permitted use and/or occupancy; or

b.    When the use and/or occupancy is prevented by Lessor, provided, in such event, Lessor may, in lieu or returning such deposit, credit same to a future date and time if such date and time can be mutually agreed upon by Lessor and Lessee; or

c.     FORCE MAJEURE:  The contracted event under this agreement is subject to cancellation due to acts of God, war, government regulation, natural disaster, strike, civil disorder or any other emergency beyond the Lessor’s control.

16.  NO LIABILITY: Lessor assumes no responsibility for losses suffered by Lessee, its agents, employees, or invitees, on or about the FACILITIES. Lessee agrees that Lessor shall not be liable for any or all of the liabilities that Lessee shall incur during Lessee’s use and/or occupancy of the FACILITIES.

17.  LIABILITY INSURANCE:  In connection with Lessee’s use and/or occupancy of the FACILITIESLessee shall maintain insurance,  in full force and effect, during Lessee’s use and/or occupancy of the FACILITIES herein described.  Based upon an occurrence form through an admitted carrier in the State of Oklahoma in the amounts set forth below covering bodily injury and property damage liability including, but not limited to, premises and operations, product and completed operations, contractual, broad form property damage, independent contractors and personal injury coverages.  Lessee shall furnish Lessor prior to Lessee’s use and occupancy of the FACILITIES with a certificate of insurance naming Lessor, its officer, employees, and agents as additional insured; also providing that the insurance evidenced thereby will not be canceled prior to the expiration of this agreement or until Lessor shall have received written notice of such termination.  Said insurance shall provide not less than $1,000,000.00 for injuries or deaths or property damage in one accident and $1,000,000.00 aggregate during the policy year. 

18.  CATERING:  If food services and/or alcoholic beverages is involved, and such food services and/or alcoholic beverage caterers are to be provided by other than Lessee, Lessee agrees to use only such food service and/or alcoholic beverage caterers as are approved in advance by Lessor Lessee understands that the agreement for such food services and/or alcoholic beverages is to be solely between the Lessee and such caterer, and all details concerning such food services and/or alcoholic beverages is to be arranged between Lessee and such caterer, without the involvement of the Lessor.

19.  STORAGE: Lessor shall receive any property delivered to Lessor on behalf of Lessee, prior to, during or after the use and/or occupancy of the FACILITIES by Lessee, as an accommodation to Lessee.  Neither Lessor, nor its officers, agents, or employees, shall be liable for any loss, damage, or injury to such property while it is in the possession of the Lessor.  Materials left on the premises by the Lessee after the duration of lease as specified in Paragraph 4 herein, may result in the Lessee being charged the per-day rehearsal rate for the FACILITIES until such materials are removed from the premises. 

20.  SEATING CAPACITY:  In no event shall the seating or occupancy capacity of the FACILITIES be exceeded. 

21.  OBSTRUCTIONS:  The use and/or occupancy of the FACILITIES by Lessee pursuant to the Agreement shall at no time obstruct access to or exit from the Sooner Theatre or any portion thereof. 

22.  FLAMMABLE MATERIALS: Lessee will not do, nor permit to be done, anything in or upon any portion of the FACILITIES or bring or keep anything therein or thereon which will in any way conflict with the then existing fire code promulgated by the City of Norman and the City of Norman Fire Department, or which will in any way create and/or perpetuate any unsafe condition as deemed appropriate by Lessor and/or its agent.

23.  SMOKING POLICY:  The Sooner Theatre is a NON-SMOKING building.  Lessee shall not permit the use of tobacco products on the premises. 

24.  ADDITIONAL PERSONNEL:  Except as specified in Paragraph 2 of this Agreement, Lessor will provide no additional personnel to the Lessee.  Hiring, training, and supervision of crew and/or stage hands or other support personnel is the sole responsibility of the Lessee. Lessee shall provide an adequate number of these personnel required for the Lessee’s intended purpose.  Such personnel, especially those who will have contact with the public, should be neat in appearance and orderly and polite in their speech and conduct.  Lessee shall replace or dismiss any of such persons who do not meet with the approval of Lessor immediately upon a request from the Lessor.

25.  RESTITUTION: Lessee shall take no action that would in any manner deface or destroy the FACILITIES and/or EQUIPMENT, or any part thereof, and Lessee agrees to make full restitution or payment for any such damages which may occur during the use and occupancy of the FACILITIES by the LesseeLessee assumes full responsibility for any damage done to the FACILITIES, or to the EQUIPMENT therein, which may occur during the use and occupancy of the FACILITIES by Lessee.

26.  OBJECTIONABLE PERSONS: Lessor reserves the right to remove from the FACILITIES any person whom Lessor at its sole discretion deems objectionable.  Neither Lessor nor any of its officers, agents, or employees shall be liable to Lessee for any damages that may be sustained by Lessee through the exercise of this right. 

27.  CONCESSIONS:  The Lessor reserves the right to operate a concession before the event and during intermissions unless otherwise agreed to in advance between the Lessor and Lessee. Lessee will have no claim to proceeds nor part in expenses of operating said concession. 

IN WITNESS WHEREOF, the parties to this agreement have affixed the signatures as follows: 

LESSOR:  The Sooner Theatre, Inc.                      LESSEE:  JANE DOE 

BY: ___________________________________    BY:  ___________________________________
(Signature)                                                                                  (Signature)

___________________________________            ___________________________________
(Please Print Name)                                                                    (Please Print Name)

Date:  ________________________________      Date:  _________________________________

NOTE:  This contract is not valid without receipt of deposit, proof of insurance and signatures of Lessor and Lessee. In the event that a movie is being shows, the Lessor will also require proof that all appropriate licensing and rights to show the movie have been obtained by Lessee.